Revolution Events Ltd – Terms & Conditions
These terms & conditions must be carefully studied by the Participant and brought to the attention of his Designers, Agents and Contractors.
(Additional copies are available on request).
The laws of England shall govern this contract. In the event of any dispute as to the interpretation of these Terms and Conditions as a result of their translation into a foreign language, the English version shall be taken as authentic.
In these Terms and Conditions :
“The Authorities” means
The Local, County, Regional and Borough Councils
The Local Fire Brigade and Police Department
The Insurance Companies appointed in connection with the Event or the Event premises by the Landlords and or the Organisers.
The Home Office, any relevant Government Department and any other competent body having jurisdiction over the premises.
“The Landlords” means
the Owners and Management of the appointed Event venues or their successors in title.
“The Organisers” means
Revolution Events Ltd.
“The Event” means
the event as named and dated on the contract.
“The Contract” means
the agreement of which these Terms and Conditions form part made for allotment of space at the Event between the Participant and the Organisers.
“The Contract Price” means
the amount shown as the total cost payable by the Participant in the Contract.
“The Participant” means
and includes all employees, servants, contractors, sub-contractors (where the context so admits), agents, licencees and invitees of any company, partnership, firm or individual to whom exhibition space, sponsorship opportunities or delegate places have been allotted for the purpose of participating at the Event.
“The Participant’s Manual” means
the manual to be prepared by the Organiser and distributed to Participants prior to the Event setting out practical aspects of using exhibition space or sponsorship opportunities at the Event (if applicable).
References to the masculine gender includes the feminine and to the singular includes the plural and to persons include corporations and in each case vice versa. The 24 hour clock is used. The headings used shall not form part of the contract. Exemptions from any condition shall be given only at the Organisers’ discretion and any such exemption will only be effective if it is in writing.
The Participant shall not contravene ; – a) Any Act of Parliament for the time being relating to the Participant’s Booth or exhibits or other property.
b) Any requirements from time to time imposed or made by the Authorities.
c) Any of the Terms and Conditions issued by the Landlords in force at the time of the Event.
d) The conditions of any Licenses for the sale of tobacco, wine, beer or spirits or for theatrical music, dancing, cinematographic, boxing or other licences held by the Landlords or the Organisers in relation to the Event premises.
e) Any copyright or other rights held by a third party.
2. Effect of Contract
The Contract creates a Licence to participate at the Event and not a tenancy. The Contract is personal to the Participant and the Participant must not assign, transfer, part with, share or sub-let the whole or any part of their participation unless with prior written permission of the organisers.
3. Participation Cost
The cost of Participation includes only the services and/or fittings specifically included in the Application/Contract.
For exhibition space, the Participant has full responsibility for all other Booth fittings and fixtures and must confirm to the Booth fitting regulations.
The Organisers’ permission must be obtained at the time of contracting for the construction of double-decker / multi-storey Booths. Drawings of the Booth must be submitted to the Organisers in accordance with paras 14 and 15B(v) so that the premium for the extra area can be calculated at 50% of standard charge and the approval of the Authorities obtained. Value Added Tax or other sales taxes shall, where appropriate, be payable at the prevailing rate on all sums due to the Organisers.
4. Conditions of Payment
The Participant shall pay the Contract Price to the Organisers as to both amounts and times for payment as stated in the Application/Contract, unless the application is made within three months of the opening of the Event when full payment will be due with the application. The Organisers nevertheless reserve the right at their absolute discretion to accept or reject a Participant’s Application for to participate at the Event not withstanding non-payment at that time of the part Contract Price then due. Non-payment of any part of the contract Price or of any other sums properly due from the Participant to the Organisers will give the Organisers all or any of the following rights, which are in addition to any other rights the Organiser may have: –
a) To impose a surcharge of 2% per month on the outstanding balance.
b) To prohibit the Participant from erecting and / or occupying the space or participating in any other manner.
c) To use the allotted space or delegate place in such a way as the Organiser think fit and to recover from the Participant any expense in so doing.
d) To exercise a general lien and power of sale on all the Participants’ property in or about the Event premises.
e) To treat the Contract as terminated.
5. Termination or Cancellation of Contract
The Organisers may terminate or cancel this Contract if: – a) The Participant fails to observe or perform any of the Contract terms and / or Terms and Conditions.
b) The Participant becomes bankrupt or makes an arrangement with his creditors or being a Company enters into liquidation whether compulsory or voluntary (save for the purposes of amalgamation and / or reconstruction)
c) The Participant gives written notice of his wish to withdraw which the Organisers in their absolute discretion may permit by written confirmation.
6. Effect of Termination or Cancellation of Contract
On termination of this Contract the Participant will remain liable to pay to the Organisers as agreed liquidation damages the following sums unless otherwise specified in the Contract:-
i) if termination is less than four calendar months before the first day of the Event – 100% of the Contract Price.
ii) if termination is more than eight calendar months before the first day of the Event – 25% of the Contract Price.
iii) if termination is at any other time – 75% of the Contract Price.
The dates above shall always apply to the original date of the event as specified on the Contract.
If termination arises solely from the Participants’ wish to withdraw, then subject to the above payments being made neither party shall have any further claim against the other. If, however, the Organisers terminate the Contract on any of the other grounds stated above then in addition to requiring payment of the sums mentioned above the Organisers may at their option apply all or any of the following additional provisions:
a) Termination to be without prejudice to claims for antecedent breaches.
b) The Participant to be liable to reimburse the Organisers’ costs and expenses arising from the termination.
c) Any exhibits or property of the Participant or under the control of the Participant within the Event premises may be required to be removed by the Participant by a time stipulated by the Organisers or, if considered necessary by the Organisers agents, they may remove and despatch the said Exhibits and property (at the Participant’s risk and expense) to the Participant’s address as shown in their Contract.
d) These rights shall be additional to and not in substitution for any other rights to which the Organisers may be entitled.
i) Third Party – The Participant is responsible for and will indemnify the Organisers against all personal injury or damage or loss to property arising in connection with the erection and dismantling of the Participant’s Booth or seminar rooms and anything permitted, omitted or done thereon or therefrom caused directly or indirectly by the Participant or visitor to the Booth or the act omission or neglect of any such person or by any exhibit or machinery or other article or thing of the Participant.
ii) Participant’s Staff and Exhibits – The Organisers shall not be responsible otherwise than through their negligence howsoever caused in any way for: –
a) Personal injury to the Participant,
b) Loss or damage caused to the Exhibits or to other property of the Participant.
iii) Participants Insurance Cover – The Participant shall take out adequate insurances in respect of the foregoing risks.
The Participant is further advised to insure against costs and losses which the Participant may incur in the event of the Event being delayed, prevented, postponed or abandoned since all liability on the part of the Organisers for such costs and losses is expressly excluded in such an eventuality.
8. Rights of the Organisers and Landlords
i) Right of Entry
The Organisers, the Landlords and those authorised by them respectively have the right to enter the Event at any time to execute works, repairs and alterations and for other purposes. No compensation will be payable to a Participant for damage, loss or inconvenience so caused.
ii) Failure of Services
The Organisers will use their reasonable endeavours to ensure that the services provided at, for and around the Event and the additional services mentioned in the Participant’s Manual are supplied but as the supply of such services is not within the Organisers’ total control they shall not incur any liability to the Participant for any loss or damage if any of such services shall wholly or partially fail, cease to be available or fall short of anticipated levels. Nor shall the Participant be entitled to any allowance in respect of sums paid or due under this contract.
iii) Organiser’s Publications
The Organisers shall be free to include in either the official Guide or other promotional material prepared or issued by them, any material or information supplied to the Organisers by the Participant. The Participant shall be responsible for ensuring the accuracy of all such material or information and shall indemnify the Organisers from all liability arising from publication of such material or information. The Organisers shall not in any event be responsible to the Participant for any omissions, misquotations or other errors or for any breaches of copyright which may occur in the compilation of the official guide or other promotional material.
iv) Alterations to Booth or space Allotted
The Organisers reserve the right at any time to make such alterations in the floor plan of the Event or in the specification for the Participant’s Booth or space as in their absolute opinion they consider to be in the best interest of the Event including (without prejudice to the foregoing) altering the size, shape or position of the space allotted to the Participant. If the space allotted to the Participant is reduced, there shall be an appropriate reduction of the price for the Booth stated in the Contract.
v) Photographic Rights
Photographic rights in the Event are reserved to the Organisers who will appoint official agents to carry out any photographic work required by the Participant.
vi) Access to the Event premises
The Organisers reserve the right to refuse any person admission to the Event premises and the further right to cause to be removed any person from the Event premises at any time during the Organisers’ occupation of the Event premises. The Organisers will issue official admission passes for delegates and visitors and none other shall be valid. The Participant will be supplied with passes for his personnel which must be produced on request. Passes and tickets are only valid in the name of the person to whom they are issued or sold.
vii) Booth Signs
The Organisers reserve the right to affix the Participant’s name and Booth number, directional and/or other signage within or to the Participant’s Booth as may be required by either the Authorities or for the benefit of the Event.
viii) Changes to the Event
The Organisers reserve the right to change the Event name, format, date, venue or any other aspect at any time, such as they may in their absolute discretion think fit to meet the needs of the market.
ix) Rescheduling, Postponement or Cancellation
The Organisers reserve the right to reschedule, postpone or cancel the Event at any time in response to prevailing market conditions. In such cases, the maximum liability of the Organisers shall always be limited to the value of the Participant’s contract for the Event and shall not include any consequential costs or losses incurred by the Participant. Should the Organisers need to reschedule, postpone or cancel the Event as a direct or indirect result of circumstances beyond their control, including without limitation, any act of God, disease or epidemic, industrial action, civil disturbance, failure of suppliers, act of terrorism, war, riot, public demonstration or governmental or local authority restraint, the Organisers shall not be liable to refund any fees. All dates included within the Contract shall continue to apply to the original Event date except where the Organisers specify otherwise.
x) Terms and Conditions
The Organisers may at any time in the interest of the good management of the Event impose such further Terms and Conditions of general application as they may in their absolute discretion think fit.
TEMPORARY CONDITION (effective 1 March 2020 until further notice)
xi) Cancellation or Postponement due to COVID-19 Virus Outbreak
In accordance with Terms 8 ix) and 8 x) above, if the Event cannot take place safely in accordance with current health advice or restrictions on public gatherings imposed by the UK government in response to the COVID-19 Virus / Coronavirus outbreak, the Organisers will use their best endeavours to postpone the Event to a commercially viable date in the future and Participants’ contracts will be transferred automatically to the rescheduled date. Any relevant and insurmountable objections to the revised date must be raised by the Participant within two weeks of its announcement, in order for the Organiser to explore alternative solutions with the Participant.
i) The Participant shall not display at the Event (and the Organisers reserve the right to exclude from the Event) any products which in the opinion of the Organisers are not germane to the Event.
ii) Allotment of space or seminar rooms by the Organisers shall not be taken to imply their acceptance of the proposed exhibits. The Participant must satisfy themselves that the proposed exhibit(s) will comply with all the conditions of this Contract.
iii) Exhibits and other properties shall only be installed at the expense of the Participant and must comply with Health & Safety and Factory Inspectorate Regulations. The Participant shall remain responsible in every respect for their exhibits and other properties. If in the opinion of the Organisers, The Landlords or The Authorities any exhibit or other property is dangerous, too noisy or causes annoyance it shall be switched off and/or removed forthwith on the Organiser’s request.
iv) Explosive, radioactive, highly inflammable or other dangerous substances may not be exhibited or brought into the Event premises. No naked lights, lamps or heat generating equipment may be used within the Event premises except with the prior approval of the Landlords, the Authorities and the Organisers.
v) In cases where the Participant wishes to use borrowed equipment on his Booth to demonstrate his own products, the display of the name of the firm lending the equipment is not permitted unless the firm in question is also participating.
vi) Where the Participant is the selling agent for another firm whose products the Participant wishes to exhibit then the Participant must state at the time of making application for space the name of such firm and must undertake to confine the exhibits to the goods of such firm.
10. Conduct of Participant
i) Cinematographs, photographic slides, amplifiers, flashing lights and neon signs may only be used with the Organisers’ prior written consent.
ii) Demonstrations are only permitted with the Organisers’ prior written consent.
iii) No competitions, lotteries, draws or the like may be held without the Organisers’ prior written consent.
iv) All efforts to advertise promote sales and operate exhibits must be conducted in such a way as will not cause any annoyance or inconvenience to other Participants or visitors and must take place only on the Participant’s Booth Space.
v) Solicitation which in the opinion of the Organisers gives rise to annoyance or danger is expressly prohibited.
vi) Provision of refreshments must take place only on such portions of Booths or offices as are partitioned off and not open to general view.
vii) The Participant must not sell from stock without the Organisers’ prior written consent.
viii) The Participant is not allowed to paste or otherwise to affix or exhibit advertisements anywhere in the building except on his own Booth. The Participant may not distribute advertising matter from the gangways but only from his Booth and only in relation to his own goods.
ix) The Participant must ensure that all gangways adjoining his Booth are not blocked during build up and break down to a degree which inhibits the movement of other Participants and freight. The Participant is also responsible for ensuring that he places no obstruction in the aisles adjacent to his Booth during the open hours of the Event.
x) The Participant shall ensure that the Participant’s Booth and exhibits are open to view and staffed by competent representatives during the Event hours, failing which the Organisers may at the Participant’s expense and in the Participant’s name arrange for this to be done or for the Booth and exhibits to be removed or closed. The Organisers shall not be liable for any resulting losses or damages of any kind.
xi) The Participant is responsible to the Organisers for seeing that his Booth is maintained in a clean and tidy state throughout the period of the Event.
xii) The Participant must conduct business only from his Booth or appointed Participant lounge areas. He must not under any circumstances canvass other Participants or visitors elsewhere within the Event premises.
All articles for eating, drinking or smoking within the Event premises including any such articles given away must be obtained from the official caterers details from whom will be included in the Participant’s Manual.
12. Copyrights and Patents
The Organisers will not be liable for any damages the Participant may sustain in respect of the infringement of any of his copyright arising out of his participation in the Event. Any Participant wishing to avail himself of the protection afforded should make formal application for the registration of a design not later than six months after the opening of the Event. Any Participant wishing to avail himself of protection under The Patents Act of 1977 should make a formal application for the grant of patent prior to the Event. Any Participant wishing to protect his patent rights outside the UK must make his own arrangements.
ii) Third Parties
The Organisers will not be liable for any damages the Participant may cause in respect of infringement of third party copyrights arising out of their participation at the Event. The Participant is responsible for ensuring that any material (whether exhibits, promotional, visual or audio) if subject to copyright has been properly approved and any royalties due are paid.
13. Fire Precautions
The Participant shall observe the following provisions : – a) Fireproofing
All display material must be made from fireproofed material to the satisfaction of the Authorities, the Landlord and the Organiser. Cloth materials used in the decoration of Booth must be non-inflammable.
b) Inflammable Goods
Explosives or highly inflammable substances may not be exhibited or brought into the Event, but celluloid or articles mainly consisting of that material may be shown in glass show cases or otherwise protected from risk of fire in an approved manner.
c) Fire Extinguishers
The Organisers and/or the Landlords will provide a suitable number of CO2 and/or water extinguishers to cover the Fire Officer’s requirements. Participants requiring other forms of extinguisher such as powder, foam or sand are responsible for making their own arrangements. Extinguishers on a Participant’s Booth must remain in a prominent and accessible position at all times. Any Participant committing a breach of any of the above provisions will be liable for all claims, loss and damage thereby caused and will indemnify the Organisers in respect thereof.
14. Design and Planning of Booth and Exhibits
Special permission must be obtained from the Authorities for any of the following: – a) Multi-storied Booths
b) Booths with a platform, catwalk or raised areas more than 0.6 metres above the floor.
c) Booths incorporating heavy or unusual structures or exhibits. Approval has to be given by the appropriate Authorities for the Booth design and Booth structure. Approval of one does not imply approval of the other. Approval for the structure is conditional upon satisfactory inspection on site. In either case four copies of plans with structural calculations and weights must be submitted to the Organisers, for distribution to the Authorities, Participants are reminded that they must satisfy the Organisers that the erection and dismantling of the Booths and exhibits can be safely carried out within the allotted time. Any Participant or his contractor wishing to use scaffolding, cranes or hoists which would encroach on gangways or other sites, must first obtain permission from the Organisers. Scaffolding and/or other equipment must not block adjacent gangways nor prevent nor hold up work on other Booths. The Organisers reserve the right to restrict the area of scaffolding or plant and limit the times during which it shall remain in the hall or on the Booth. No part of any Booth or exhibit, including fascia, signs, lighting, corner posts or other fittings shall project into or overhang any gangway or adjacent Booths or obscure any fire or exit signs. The supply of gas, electrical, water and waste services must be carried out by the Landlords or the official contractor, to whom all applications should be made as directed in the Participant’s manual. The Organisers or those authorised by them have the right of access to, of passing over and of taking services from any Participant’s Booth where necessary for service supplies to reach adjacent areas. Participants are reminded that gas flues must be approved in writing by the Organisers. Participants must when booking space verify that these are or can be made available on the site. Appropriate charges will be levied for services. Participants whose Booths adjoin or include part of the Hall structure, including pillars and columns, should visit the site with their designer to check measurements. Appointments to do this must be made with the Organisers at an early stage in the design.
15. Construction and Erection of Booths
A. Shell Booths
i) The Booths, which will be provided by the Organisers, will be in accordance with the specification given in the Participant’s Information Pack. The conditions governing all additional construction work are also contained in the Participant’s Information Pack.
ii) All additional Booth fittings must be contained within the Shell Booth structure i.e. no fittings may exceed a height of 2.2m from the floor level to the underside of the Shell Scheme roof beams or, if lower, the ceiling height available at the location of the Booth. Participants must check the height available when booking space.
iii) All perimeter Booths will be shell scheme Booths.
B. Space Only Sites
i) Participants must build Booths on a Space Only site (Booth walls to have a clean appearance wherever visible) and carpet the floors and make their own arrangements for Booth design, electrics and construction. All Booths on Space Only sites will be subject to the approval of the Organisers both of drawing plans etc and when constructed, although the Participant has freedom of design and choice of Booth fitting contractor.
ii) The overall height of fittings for Booths, including cladding of columns must not exceed 4m from the floor level, unless the location of the Booth does not provide this ceiling height. Participants must check the height available when booking space. The limits also apply to multi-storey Booths. All Participants must build a secure partitioning wall with clean appearance from within the Booth against any side and back walls adjoining other Booths to a height of not less than 2.2m.
iii) All Booth fitting is backed-up to present a clean appearance from gangways and adjoining Booths. The Participant is responsible for ensuring that the rear of all of their walls are backed-up and decorated where visible from adjoining Booths or gangways.
iv) Long runs of walling, particularly along open perimeters of Booths, are not permitted without the organisers’ prior written consent.
v) Full dimensional drawings showing all constructional details and positions and dimensions of machinery and exhibits must be submitted to the Organisers for approval 60 days before the date of the Event. However, drawings for twin decked Booths, or those containing special structures, must be submitted 90 days before the date of the Event. Late early Events must submit drawings within 10 days of reserving space or immediately on contracting, if within 20 days of the show.
vi) The Organisers reserve the right to prevent work being carried out by, or on behalf of any Participant who has not complied with the Terms & Conditions and submitted Booth design drawings in accordance with the terms stated above.
vii) To each open side of the Booth must be displayed a Booth number panel.
C. All Booths and Seminar Rooms
i) The Participant may use a contractor of his choice for the construction and erection of Booths on Space Only sites, and interior fitments for Shell Booths, provided that the contractor selected is bound by the terms of the Working Rule Agreement for the Event Industry currently in force.
ii) Participants are responsible for seeing that their appointed Contractors do not nail or drill into floors or columns to make fittings, without the prior written authority of the Organisers. All such fittings, tapes and carpets must be removed at the expense of the Participant at the end of the show.
iii) The Participant agrees to observe and procure that all their agents and contractors and sub-contractors to the Participant shall observe the Code of Practice from time to time issued by the Advisory, Conciliation and Arbitration Service pursuant to the Employment Protection (consolidation) Act 1978 in their dealings with their respective employees working on the Event Site and shall further observe in the course of such dealing the procedures and recommended practices comprised in the working rule agreement for the time being in force between the parties to the National Joint Council of Event Industries.
iv) Special attention must be given to the exterior design of walls along perimeters of Booths. Generally these walls must be relieved by display items and not left in plain colours. Any display or other items attached must not project over the frontages of space taken by the Participant.
v) The Organisers may, at the expense of the Participant, remove or alter anything in, on or forming part of, any Booth, if, in their opinion, it is desirable to do so in the interests of the Event.
vi) All electrical installation must be carried out by the contractor appointed by the Organisers for the area in which the Booth is situated.
vii) Where illuminated fascia boards are used on Booth, the lighting thereof shall be off sufficient power to light the fascia boards only, and must not cause any spill of light on to neighbouring Booths. No flashing lights will be permitted. The Organisers reserve the right to disconnect the electrical supply to any illuminated fascia which, in their opinion, is causing a nuisance.
viii) Mobile event units, caravans or similar vehicles are not permitted without the prior written permission of the Organisers.
16. Erection of Booths
Participants must satisfy themselves on the first day of build up that the site and/or shell Booth conforms to the description shown on their accepted Application/Contract for Space, and bears the number officially notified. Participants are warned of the danger of striking or in any way interfering with sprinkler heads installed under the ceilings throughout the building and will be held responsible for any damage, whether caused by themselves, their contractors or their workmen. The days allowed for the erection of non-shell Booths and exhibits and the days allowed for additional fittings within Booths will be given in the Participant’s Manual. However in the interests of the Event, the Organisers may in exceptional cases request the erection of particular Booths on days and at times to be specified by them.
17. Obstruction of Booths and Gangways
Freedom of all main and cross gangways is essential for the build-up and dismantling of the Event. Participants, their agents or contractors must not erect or place any scaffolding, trestles, hoists or other equipment or materials which will impede, delay or stop work on any other site. It is also the responsibility of the Participant and his agents and employees to keep all such gangways clear of materials, packing cases, rubbish and equipment. The Organisers reserve the right to remove or have removed anything causing an obstruction in contravention of this Regulation and to charge the person responsible for the cost of so doing without prejudice to any claim for damages which the Organisers or any persons may have by reason of such obstruction. Traps and other service openings in floors must be left accessible at all times, and where sited under Booths, provision must be made for free access. Fire alarms, hydrants, exit signs etc must not be masked or obstructed. No person under any circumstances shall cut into or through any floor or wall, nor shall enter or make fast guy wire or rope, cramp, tackle or fixing or any sort or kind to any part of the premises, except when authorised in writing by the Organisers. In particular, consent will not be given for any hole to be made through a floor or wall nor for anything to be passed round, fixed or attached to the roof structures of the halls except by the Landlord’s own employees. Participants occupying shell Booths shall under no circumstances cut into or through any floor covering or wall, nor shall they alter any shell scheme structure except where authorised in writing by the Organisers. Any such damage will be invoiced to the Participant under the heading “Dilapidations”.
18. Delivery of Exhibits
Wherever possible every facility will be given to lorries, vans or other conveyances to unload at the Hall, but the Organisers reserve the right to specify the times and places or require the moving of any vehicle at any time in the interests of the Event. Participants may arrange with their freight forwarders for exhibits to be delivered to the site but all work within the Halls must be carried out by official freight contractor. As cranage and labour are not available on demand, Participants should ensure that arrangements have been made in advance with the official freight forwarder for unloading vehicles. Entry for heavy or otherwise awkward loads should be arranged with the Organisers’ freight forwarders. Special times and entry gates will be specified by the Organisers or the Floor Manager, but immediate access may not be possible. Unless otherwise informed, the Participant, his servants, agents, employees and contractors may enter the Event premises for the purpose of erecting his Booth and preparing his exhibits during the build up period of the Event, on the dates shown in the Participant’s Manual. No vehicles or exhibits will be allowed into the Hall after 12.00 hours on last day of build up. All ladders, trestles, tool boxes, packaging or other material must be removed from the Hall by 16.00 hours and Booths dressed by 18.00 hours on that day. This is to allow all gangways to be swept and where necessary, carpets laid, the night before the Event opens. Work will not be permitted on the Show opening day until after 18.00 hours. Uncompleted work must be left until then. Drivers of Participants’ and Contractors’ lorries shall ascertain whether there is sufficient headroom and clearance before entering into any gangway or doorway or passing into any covered passageway, and they shall be instructed to this effect by the Participant concerned. Where loading gauges are provided drivers shall ascertain that the height of their vehicles, loaded or unloaded, is not excessive before proceeding. Drivers shall be instructed that on entering the Landlord’s property they shall obey the instructions of the traffics superintendent and that they shall not exceed the permitted axle loads for the various floors. In no circumstances will the Organisers accept or sign for any goods, exhibits or other material on behalf of the Participant. It is the clear responsibility of all contractors to remove their own materials, equipment and rubbish from the Halls and outside areas, and the Participant should ensure that they fulfil these obligations. General rubbish must be cleared daily and not allowed to accumulate. The Organisers reserve the right to refuse accommodation for any exhibit the weight or character or which, in the opinion of the Organisers, and/or the Landlords and/or the Authorities, is unsuitable for the site allocated to the Participant.
19. Break Down
The Organisers’ tenancy of the Event premises terminates on the last day of break down as stated in the Participant’s Manual. All Exhibits and other property of the Participant, his servants, agents, employees and contractors must be removed from the Event premises by the time stated in the Participant’s Manual on the day and the Organisers shall be entitled if, in their reasonable opinion the Participant will be unable for any reason to comply with this condition, to remove and despatch such exhibits and property at the risk and expense of the Participant to the address of the Participant as shown on the Contract. The time allowed for dismantling of Booths will be given in the Participant’s Manual. Immediately after the Event closes Participants must remove portable exhibits, display material and personal effects from their Booths under the supervision of authorised members of their staff by 22.00 hours on the closing day of the Event to ensure their safety. Not withstanding instructions issued specifically for the closing night of the Event, the security of exhibits, Booths, furniture etc, during the remaining days of the break down period is wholly the responsibility and the risk of the Participant, his agent or contractor and the Organisers will not be responsible for any losses that occur.
Participants are responsible for the cost of making good, restoring or renewing all damage, whether caused by themselves, their agents or contractors or by any person or persons employed or engaged on their behalf by any such agent or contractor. Participants occupying shell Booths are also responsible for the cost of making good, restoring or renewing any damage or dilapidation to shell Booth structures, floor coverings, light fittings, or any part thereof whether caused by themselves, their agents or contractors or by any person or persons employed or engaged on their behalf by any such agent or contractor. The cost of making good any damage will be assessed by the shell Booth contractor and charged to the Participant. The Organisers, in conjunction with the Landlords will inspect every site before build up and after break down of the Event. Dilapidations include (by way of example only) marks caused by paint, distemper, mortar or by any adhesive substances, bolts, screws or nails; battens, boarding, or any parts of the building, loose wire or other things left behind. The cost of making good will be assessed by the Landlords and charged to the Participant by the Organisers. In their own interests Participants should satisfy themselves as to the condition of their site, both before erection and after clearance.